RET Facilities Manager

Ridgeway Education Trust (RET) is a multi-academy trust which comprises Didcot Girls’ School, St Birinus School and Sutton Courtenay Church of England Primary School. The two secondary schools also include Didcot Sixth Form, a mixed sixth form of some 320 boys and girls.

Didcot Girls’ School is an outstanding school, as confirmed by Ofsted (November 2015). The school has a commitment to the very highest standards and is an exciting and happy school where real attention is given to professional development and staff wellbeing. St Birinus School was judged to be a good school, once more, by Ofsted (February 2020) and is on its way to outstanding. The school has a strong sense of identity and a tangibly vibrant ethos. Sutton Courtenay CofE Primary School joined RET in April 2019, creating the opportunity to build an exceptional, coherent education provision from nursery up to, and including, sixth form.

Both secondary schools are unique as the only single sex state schools in Oxfordshire and all three schools share the same strong values of high-quality teaching and learning and respectful relationships within an inclusive learning community.

Facilities Manager

This is an exciting opportunity to take responsibility for the premises and estates at Didcot Girls’ and St Birinus School, overviewing a site team of seven across both schools, with a site manager at each school. There is also a close working relationship with the School Business Partner at Sutton Courtenay CofE Primary school. The purpose of the post is to ensure that we continually provide outstanding facilities which support the education of children and young people across the Trust’s schools.  The successful candidate will have the skills and experience to oversee the efficient and professional running of the school sites at an operational level and to provide the best environment for teaching and learning within the resources available.

The post is full time, 37 hours per week, all year round, with 29 days paid holiday plus bank holidays and is paid at Grade 12. The salary is within the range £38,890 to £41,881 pa subject to skills and experience.

Applications

Interested applicants are welcome to contact Catherine Steele, RET Operational Services Lead, on csteele@ridgewayeducation.com for a conversation about the post and/or to arrange a visit to the site prior to application.

Completed application forms (available below in the 'Documents' section) should be submitted to Sophy Parkin-Haig, the Executive Head’s PA at sparkin-haig@ridgewayeducation.com by 9am on Wednesday 3rd November 2021.

 

Please note that the Trust reserves the right to interview on receipt of applications and to appoint prior to the deadline so early application is recommended.

Ridgeway Education Trust is committed to safeguarding and promoting the welfare of children and expects staff working in all its schools to share this commitment. The successful applicant will be subject to an enhanced DBS check along with standard pre-employment safeguarding checks.

Please be aware that you will be required to bring your original qualification certificate(s), proof of residence and photographic ID to interview. 

Ridgeway Education Trust is an equal opportunities employer.

RET Facilities Manager Job Description

  1. Resources and Facilities Management
  • Effective management of the site teams to ensure the school premises and resources are maintained to the highest possible standard and that there is an adequate site team presence at all times during agreed opening hours.
  • To produce and implement rolling programmes for repairs and maintenance in conjunction with Site Managers
  • To manage financial budgets and purchasing resources in line with Best Value practices by ensuring that approved works are completed in accordance with appropriate procedures, specifications and timelines.
  • To provide premises related information needed to assist with the annual budgeting and medium-term financial planning processes.
  • To take responsibility for site security and ensure out of normal hours service for unlocking/locking and ensure the provision of suitable keys
  • To ensure effective response (including out of hours) for heating failures, breakdowns and security issues and to attend site if required.
  • To identify operational issues that constrain delivery and make recommendations for improvement.
  • To manage cleaning staff / cleaning contractors to ensure the schools sites meet high standards of cleanliness and represent good value for money
  • To take the lead on all Health and Safety matters on behalf of DGS and SBS schools and to ensuring all staff take responsibility for high standards of Health and Safety.
  • To liaise with the OSL and Finance Managers to ensure best value is obtained on all areas of operational spending, including identifying and implementing efficiency savings and assisting with the tendering and negotiating of large premises related contracts for schools across RET.
  • To ensure the site teams are aware of key school events and plan effectively in the deployment of resources, and that there is effective liaison with Examination Managers for setting up/down exam desks and chairs etc
  • To submit applications for and comply with planning permission as needed
  • Coordinate the infrastructure, services and utilities across the school sites.
  1. Project and Contract Management
  • To assist the OSL with identifying capital needs, input into the estates management plan
  • To manage all facilities related projects from inception to final account, ensuring best value for money at all times and successful completion in accordance with agreed timescales. To include but not limited to build, refurbishment and maintenance projects.
  • To initiate and manage environmental projects to drive energy efficiency
  • To manage and supervise external contractors and agents, holding them to account over contracted deliverables and ensuring health and safety and safeguarding policies are complied with, for example, grounds maintenance, telephone and cleaning contractors
  • To assist the OSL in ensuring the smooth running of county and school bus services and contracts on behalf of RET schools and to manage the minibus fleet at DGS and SBS schools, ensuring regular servicing and repairs are carried out as needed.
  1. Development
  • To seek opportunities for improving facilities for students and staff.
  • To undertake regular site inspections and identify areas for improvement or future maintenance.
  • To undertake energy efficiency and waste recycling improvements identified through regular audit and committee meetings.
  • To lead appropriate projects, ensuring correct management protocol, resourcing and all CDM regulations are met.
  • To ensure all facilities and equipment is fit for purpose through regular inspection and maintenance. Make recommendations for replacement.
  1. Health and Safety
  • To keep abreast of health and safety requirements and legislation, ensuring plans and controls are adapted accordingly.
  • To act as advisor on the schools’ Health & Safety Committees
  • To ensure the school site, buildings and equipment comply with health and safety statutory requirements.
  • To be the first point of contact for the school external health and safety advisors / auditors and take the lead in monitoring and controlling implementation of agreed recommendations.
  • To oversee the annual review of the school’s Critical Incident Management Plan.
  • To oversee tree management plan and periodic inspections.
  • To ensure risk assessments are carried out, control measures implemented and monitored on a day to day basis for all appropriate site and cleaning tasks. To review risk assessments on an annual basis.
  • To carry out, monitor and review improvements for disabled access.
  • To liaise with the EVC to ensure compliance with statutory requirements relating to school visits.
  • To have an oversight of PEEPs for students with disabilities.
  • To undertake site COSHH assessments, monitor and review.
  • To ensure LOLER records are maintained including statutory testing and servicing.
  • To act as lead fire marshal.
  • To organise and maintain records for PAT testing.
  • Coordinate site security, review annually and take action as appropriate: monitor in conjunction with periodic site inspection.
  • To oversee the provision of first aid equipment and ensure records are in place and up to date
  • To arrange the training of staff for driving the school minibus.
  • To oversee the statutory requirements relating to Legionela.
  • To oversee the provision of health and safety related training for all staff in liaison with the OSL

General Responsibilities:

  • To attend and contribute to senior staff business meetings as required.
  • To deputise for the OSL in attending school governor meetings and lead in the presentation of operational papers and recommendations if required
  • To take the lead in the annual review and update of each school’s Asset Management Plan
  • To make appropriate applications for licensing prior to functions and performances.
  • To prepare documentation for tendering of facilities related contracts in liaison with the OSL
  • To ensure periodic Assessed Needs Condition Surveys and highlight conditions on behalf of the school.

The postholder will also undertake such other reasonable duties and activities as may be required from time to time as requested by the RET OSL or Headteachers.

This job description sets out current responsibilities of the post that may vary from time to time without changing the general character of the post or the level of responsibility entailed. Some of the above responsibilities may be achieved through effective delegation and supervision of the day to day tasks involved.

Working Time:

  • This post is full time and 37 hours per week: hours to be split between DGS and SBS schools as required.

Disclosure Level:

A satisfactory enhanced disclosure certificate from the Disclosure and Barring Service (DBS) (previously known as CRB) will be required before appointment to this post can be confirmed

PERSON SPECIFICATION: EDUCATION AND EXPERIENCE

Essential:

  • Experience in Facilities Management
  • Degree or equivalent qualification in Building or Facilities Management, or work experience equivalent to this - at least 3 years’ experience in Facilities & Estates, or building industry
  • Be working towards, or already achieved, a nationally recognised Health and Safety qualification. 
  • Experience of working with a range of contractors
  • Experience of designing and managing a rolling programme of maintenance
  • Experience in handling the various tools and equipment required for maintenance work
  • Experience of managing security and grounds maintenance services
  • Experience of leading projects on behalf of a client
  • Experience of managing a team successfully

Desirable:

  • The successful candidate will already be a Member of IWBM, NEBOSH certificate level or above or willing to undertake training
  • Experience of working in an educational establishment

SKILLS

Essential

  • Solution-focused, excellent problem solver and clear communicator

  • Ability to lead and manage a team so team members feel supported and motivated in their work
  • Ability to keep calm under pressure and to display good cheer and respect in all dealings with others
  • Excellent numeracy and literacy skills.
  • Computer literacy
  • Knowledge and understanding of all issues relating to site management.
  • Knowledge and understanding of Health and Safety requirements.
  • Knowledge and understanding of Energy Management Systems and the ability to use IT to manage these systems.
  • Ability to supervise a team of facilities management staff and develop a team approach.
  • Ability to ensure that an up to date record of work undertaken is kept.
  • Effective and persuasive communicator both verbally and in writing.
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